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Fulton County could expand records-storage project

September 30, 2012
By MICHAEL ANICH , The Leader Herald

JOHNSTOWN - Fulton County government officials are considering expanding the county's ongoing Records Storage Room Project within the Fort Johnstown Annex to include another part of the building.

The county this year is doing an extensive project on the first floor to create more record storage space for the county.

County Planning Director James Mraz told the Buildings and Grounds-Highway Committee Monday that the original 2012 capital budget allocated $100,000 for work on the second floor of the annex building, off East Montgomery Street.

"The current project in the record storage room has a balance in its original appropriations," Mraz stated.

He said it appears total expenditures for the project will be less than $70,000, leaving a balance of about $30,000.

Mraz said it is proposed the county covert another portion of the first floor of the annex into records storage space. But he said a structural evaluation of the first floor has to be conducted by an engineer.

The committee on Aug. 27 authorized distribution of a request for proposal to obtain cost proposals to perform a structural evaluation of the first floor.

Mraz said three proposals were received, and the lowest was from Gloversville-based civil engineer Darrin M. Romeyn for $2,600. He said Romeyn's firm did similar work for the county on the original records storage project. The proposal will be considered at the board's Oct. 9 meeting.

The original project, which began in March, is designed to centralize all county government records in one area. The project involved gutting old 18th-century jail cells to create more storage space. The project has been a joint one between contractor R&B Construction of Amsterdam and the county Highways and Facilities Department.

"That project has gone very well," Mraz told the committee.

He reported shelving was installed and a scanner and shredder delivered. Work still to be completed include installation of a specially ordered door, and installation of Xerox DocuShare software by the county's Information Services Department. He said county staff completed moving all former county Residential Health Care Facility storage boxes to the new records storage room.

Mraz said an additional eight storage shelving units were ordered to be added to the room, and a folding table delivered.

He said he also spoke to County Clerk William Eschler regarding applying for a records management grant to hire part-time help to scan records.

Michael Anich covers Johnstown and Fulton County news. He can be reached at johnstown@leaderherald.com.

 
 

 

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