GLOVERSVILLE - The Common Council will be reviewing every city employee's overtime and benefit-time use four times a year.
A resolution adopted unanimously at Tuesday's Common Council meeting requires all department heads to provide the city finance commissioner and Common Council an audit of payroll information for each employee, retroactive to Jan. 1.
Each report will include the employee's name, position and base salary or hourly wage. The reports will then detail how much overtime, vacation, sick time, and buyouts have been used for the year to date and specifically broke down for each quarter.
The resolution also will require Reports of Personnel Change to be submitted to the council for quarterly review. The reports would document employment variances, including salary increases, which would need to be approved by the council.
The resolution, presented by 5th Ward Councilman Jay Zarrelli, reads that "it is in the best interests of the city of Gloversville that both the finance commissioner and the Common Council be regularly and routinely apprised of approval of any changes, resolutions and payroll expenditures and accrual of benefits of city employees."
While such information should be made public at request, Zarrelli said it made sense to establish a formal policy that creates a format to make reporting routine.
Zarrelli said he initially asked Finance Commissioner Bruce VanGenderen to have every department head submit "how much each person was making in overtime, regular pay and vacation hours," Zarrelli said.
Part of the process will allow the council to track how much overtime is paid because of eliminated positions and other circumstances.
Zarrelli said the information should already be kept, but it will be easier to view it if it's all kept in the same format.
"I don't think anybody is trying to hide it, per se. I just want everyone on the same page so we all can get information in the same way," Zarrelli said.
Fourth Ward Councilwoman Ellen Anadio seconded the resolution and said the policy will establish a procedure to make the council members more aware.
"The money that goes out - we're responsible for it," she said.
Amanda Whistle covers Gloversville news. She can be reached at firstname.lastname@example.org.